Focused Areas

The Importance of adding notes in Ceipal according to candidate status

Adding notes in Ceipal is not just an administrative task — it’s a critical step in building transparency, collaboration and efficiency across the recruitment cycle. Notes act as a live record of candidate interactions, ensuring that every recruiter, lead or manager has clear visibility on where the candidate stands.

Without proper notes, we risk:

• Repeating the same questions with candidates (hurting candidate experience).
• Losing important details about availability, interest or concerns.
• Misalignment between recruiters and leads on the next action step.

With proper notes, we build a seamless flow of information that saves time, reduces errors and strengthens trust with both candidates and clients.

**Note: Notes must be added only if the recruiter attempts to contact the candidate via phone for any reason and any updates regarding the candidate’s status must be documented accordingly.

Types of notes to update by candidate status:

Initial Contact / Communication

• Left voicemail, awaiting call back.
• Candidate requested a call back at [time/date].
• Shared job description via email.
• Sent LinkedIn connection request.
• Candidate viewed.

Drop-Off / Archive

• Candidate not interested in relocation.
• Candidate accepted another offer.
• Candidate unavailable (personal reasons).
• Candidate unresponsive after multiple attempts.
• Archived/pipelined for future opportunities.

Documentation / RTR

• Sent RTR (Right to Represent)
• RTR received from candidate.
• Pending RTR confirmation

Screening / Prescreening

• Initial screening call scheduled.
• Prescreening in progress.
• Prescreening completed successfully.
• Candidate skill set matches requirements.
• Skill set not a match for the role.
• Candidate interested, open for next steps.
• Candidate declined interest.

Assessments / Tests

• Shared assessment link (Kerplunk/other).
• Candidate in progress with assessment.
• Assessment completed, awaiting review.
• Candidate cleared assessment.
• Candidate did not complete assessment.

Submission to Client

• Candidate submitted to client.
• Client rejected profile (reason: [optional]).
• Client shortlisted for interview.

Interview Stage

• Interview scheduled on [date/time].
• Candidate confirmed availability.
• Candidate rescheduled interview.
• Candidate did not attend interview.
• Interview completed, awaiting feedback.
• Candidate cleared interview round.
• Candidate not selected post-interview.

Offer & Joining

• Offer released on [date].
• Candidate accepted offer.
• Candidate negotiating terms.
• Candidate declined offer.
• Candidate confirmed joining on [date].
• Candidate joined successfully.
• Candidate backed out before joining.

Key takeaway

Adding timely, detailed and structured notes in Ceipal ensures:

• Team Collaboration: Anyone can step in and instantly understand candidate status.
• Candidate Experience: Candidates aren’t asked the same questions repeatedly.
• Client Confidence: Faster responses to client queries with clear candidate history.
• Efficiency: Saves recruiter time by avoiding duplication and confusion.

“A well-documented note is like a mirror — it reflects professionalism, clarity and commitment at every stage of recruitment.”

Recognizing Quality Excellence: Celebrating Our August 2025 Top Performers

We are excited to recognize the exceptional contributions of our top performers for August 2025. Your unwavering commitment to quality and excellence has played a key role in our continued success. We look forward to reaching even greater heights together in the months ahead.